Equipment Check-out and Rental Services

Equipment check-out and rental services are provided at the Classroom Support Main Office, 1012 Turlington Hall (352)-273-1550. To preserve equipment availability for all instructors, equipment may only be checked out for the duration of the class session. For rentals, or if a piece of equipment will leave campus or stay out overnight, an Equipment Rental Form must be completed and signed by a Dean, Director, or Department Chair, taking financial responsibility for the equipment, before the equipment can be released.

Equipment Check-out for Use in UF Credit Courses

Classroom Support provides an equipment check-out service for instructors of officially scheduled UF credit courses teaching in locations other than UF’s general classrooms. For a complete list of equipment, see our page. Instructors must pick up equipment within an hour before class, and return within an hour following their class. Overnight or weekend checkout is not available. A UFID card must be presented when picking up equipment.

Instructors are advised that if they are not able to transport the needed equipment to their place of instruction, they may (prior arrangement required) have a student from their course or department staff member pick up and/or return the equipment on their behalf. Instructors and their departments are financially responsible for equipment checked out in their name at all times. Supervising faculty members may arrange for equipment check-out for thesis/dissertation defenses. Only a single piece of each type of equipment may be checked out, to insure equipment availability for all instructors.

Equipment Rental for Use in Other UF Activities

UF activities such as conferences, seminars, professional presentations, service events, research and other meetings may rent out equipment, but must fill out an Equipment Rental Form and be signed by a Dean, Director, or Department Chair accepting financial responsibility for the equipment. Rental's are not available for individuals or events not associated with the University. Equipment delivery, setup, tear-down, and on-site support by Classroom Support staff is available for an additional fee.

Rental Fees

*One week equals five business days*

ItemFirst Day Rental2-Hour EventAdditional DayWeek
WXGA Data Projector
Epson PowerLite 96W Equipment Manual
$50 $25 $20 $100
PC Laptop Computer
Dell Latitude D820 Equipment Manual
$50 $25 $20 $100
High Definition Camcorder
Panasonic HDC-SD90
Comes with a 32gb SD card.
Equipment Manual
$40 $20 $16 $80
Digital Document Camera
Lumens Ladybug DC192 Equipment Manual
$50 $25 $20 $100
Tripod $5 $3 $2 $10
7′ or 8′ Projection Screen $10 $5 $4 $20
Portable PA System
Fender Passport 150 PRO Equipment Manual
$30 $15 $12 $60
Microphone
Also available with a Yamaha speaker and/or a Microphone stand at no charge. Equipment Manual for Microphone
Equipment Manual for Yamaha Speaker
$5 $3 $2 $10
Microphone Stand $5 $3 $2 $10
8-Channel Microphone Mixer
Rolls RM-82
Setup available by AT staff — see fees below. Equipment Manual
$20 $10 $8 $40
Wireless Microphone System (Handheld or Lapel Microphone)
Shure PG88
Also available with a Yamaha speaker at no charge.Equipment Manual for Microphone System Equipment Manual for Yamaha Speaker
$40 $20 $16 $80

Equipment Pick-Up and Return

Rental equipment must be checked out and returned between the hours of 8:00am and 5:00pm Monday-Friday, excluding holidays, at Turlington Hall room 1012.

Late Fees

Equipment not returned by the agreed time will incur additional charges of the First Day rental fee per item per day.

Setup, Teardown, Support

Equipment setup, teardown, and support will be charged at the rate of $65 per hour per technician. Please inquire well in advance of the event.

Billing

Please visit https://billing.at.ufl.edu/sales and enter payment there. Once you’re signed in, go to “Create a new order”, choose “Installations” in the Academic Technology Provider drop down menu and enter the amount. Please attach the signed agreement. Once you proceed to step 2 it will ask for your chartfield. The rest is self-explanatory. Call AT Accounting @ 352-392-7449 if you have any questions about the billing procedure.

Notice: Events canceled less than one week in advance will still be billed the standard charges.